1.   Provisional Bookings

We do not take provisional reservations, however we will note your interest.

2.   Confirmation of Booking & Terms of Payment

      a.    A payment of 25% of the facility fee is required to confirm the date of your Function. A
             receipt for this initial payment will sent. The receipt will give details of when future
             payments are due.

      b.    Payments can be made by; Cheque (made payable to “Guthrie Castle Ltd”), Banker’s    
             Daft, Bank Transfer, VISA, Master Card, American Express, Switch or Approved Debit
             Card. Payments made by credit card will incur a surcharge of 2.5%.

      c.    All Payments are NON- REFUNDABLE.

      d.    By paying the initial payment the Client is deemed to have accepted GCL’s  
             Terms and Conditions

3.   Terms of Settlement

Unless otherwise agreed at the time of booking the following payment timetable will apply:

      a.    The balance (remaining 75%) of the facility fee will be due 6 months prior to the date 
             of the Function.

      b.    75% of the cost of the all other items (meals, extra accommodation, outside agencies
             booked by GCL on behalf of the Client such as pipers, florists etc) will be due 4 months
             prior to the date of the Function.

      c.    The balance (remaining 25%) of the cost of all other items (as per point b. above will be
             due 2 months prior to the Function.

      d.    A request for payment will be sent for all monies due following the initial payment,      
             these should be settled within 7 days from the date of the issue. GCL reserves the
             right to charge interest at 6% above the Bank of Scotland Base Rate on all overdue
             accounts.

      e.    Full payment is due prior to the Function. Any other charges incurred by the Client or
             guests during the Function will be charged to the Client’s nominated credit/debit card
             before departure. Details of this card are to be given to GCL prior to the      
             commencement of the Function. If a credit card is used a 2.5% surcharge will be
             added to the account.

       f.    GCL reserves the right to cancel any Function if these Terms are not fully met.

4.   Cancellations

      a.    In the event of cancellation of a booking all payments are non-refundable.

      b.    In the event that the Client cancels a booking that Guthrie Castle has made on their      
             behalf, for entertainment, car hire, equipment or otherwise, the Client shall meet all      
             cancellation charges.

5.   Function

To ensure the smooth running of Functions at Guthrie Castle the following points are to be adhered to:

      a.    Conduct – The Client their guests and sub contractors will at all times:

              i.     Conduct the Function in a legal, orderly, safe and proper manner insuring it 
                     does not cause any nuisance or offence.

              ii.    Be responsible for the orderly conduct for their guests and sub contractors
                     and shall ensure that their behaviour in no way jeopardises the Castle and 
                     properties within the estate, including fittings, decoration, antiques and
                     furnishings, and any liquor license in force during the time of your Function.

              iii.    Ensure that in the conduct of the Function nothing is said or done which is           
                     immoral or of an improper nature or which might otherwise prejudice, injure, 
                     or tend to do so, the reputation of GCL, and GCL shall have the right to suspend 
                     or terminate any Function which in its opinion would amount to a breach of  
                     this condition.

              iv.    Understand that GCL reserves the right to exclude or eject, as it reasonably             
                     thinks fit, any persons from the premises whose behaviour or appearance it 
                     shall consider objectionable, disruptive or otherwise unacceptable including any 
                     persons or employees engaged by the Client to provide entertainment or perform    
                     any other duties at the Function and the Client shall in all ways co-operate to  
                     ensure compliance with the requirements of GCL. 

              v.    Allow GCL and its employees access to any and all areas of the premises used by
                     the Client during the Function.

              vi.   Understand that inappropriate behaviour may result in the Function being            
                     stopped early or cancelled.

      b.   Property and Belongings:

              i.     GCL does not accept responsibility for the property or equipment of the
                     Client, their guests, employees or sub contractors.

              ii.    Use of Equipment - The Client shall not without the prior written consent of
                     GCL install or leave at any time on the premises any mechanical, electrical or
                     other equipment. Where consent has been given, the Client shall be responsible
                     for and ensure that all such equipment is compatible for the use at the premises
                     and that such equipment is installed and operated in a safe and efficient manner,
                     for their normal purpose and in accordance with the manufacturer’s instructions
                     and the relevant Health & Safety regulations. GCL reserves the right to request
                     removal of any equipment that it deems as hazardous or dangerous at any time. 

              iii.   GCL has a 7 day lost and found policy which means items found can only be held  
                     for that length of time. It is the responsibility of the Client, their guest and   
                     sub contractors to check for all belongings prior to departure. Any items found will 
                     be retained in the Estate Office for the time specified above awaiting either
                     collection or “forwarding on instructions”. In all cases where items are to be sent
                     on delivery charges are to be paid in advance. If after 7 days items found have not 
                     been claimed they will be disposed of at the discretion of the management of GCL. 
                     GCL accepts no responsibility for any loss or damage to items left, stored or “sent 
                     on”.  Where applicable, storage charges will be passed on to the Client.

      c.    Complaints - The Client must make any complaints arising from the Function within      
             24 hours after the date of the Function.

6.   Punctuality

      a.   The Client shall arrive at and depart promptly from the premises in accordance with      
             the timings specified in Conditions 9i.

      b.    The Client shall indemnify GCL against any losses incurred by GCL due to the failure 
             of the Client to comply with their obligations, including without limitation any losses      
             incurred through the impairment or delay of any Function due to take place after the      
             agreed departure time.

7.   Fire Exits and Safety

      a.    The Client will not do or omit to do nor allow its guests, employees, sub contractors or 
             agents to do anything that would cause a breach of GCL’s Fire Regulations or would      
             reasonably be deemed to cause an increased risk of the occurrence of a fire or      
             otherwise affect the safety of persons in or about the premises.

      b.    The Client, their guest and sub contractors are to be aware that all gangways exits 
             and entrances are kept free from obstructions and ensure all fire exits signs are 
             visible at all times.

      c.    Smoking is not permitted in any building within Guthrie Castle Estate.

      d.    Swimming is strictly forbidden in the Loch.

      e.    The boat in the boathouse is for the sole use of staff of GCL and is not to be used by      
             the Client, their guests or any sub contractors.

      f.     Client, their guests and sub contractors are to be aware at all times that external steps 
             and paths are constructed from natural materials and therefore maybe uneven and in 
             wet weather will inevitably be slippery, therefore great care should be taken whilst 
             using these facilities.

8.   Limitation of Liability

      a.    In no event will GCL be held liable for any loss or damage in contract or tort
             (including negligence) or otherwise, exceed the total amount paid by the Client for the
             premises and Function.

      b.    GCL shall not be liable for any loss, damage, cost or claim as a result of any delay in 
             performance or non performance of its obligations under the Terms, to the extent
             that the delay or non performance is due to an event beyond its reasonable control      
             (including, without limitation, an act of God, outbreak of hostilities, riot, civil 
             disturbance, acts of terrorism, the act of any government (including refusal or revocation 
             of any licence or consent), fire, explosion, flood, power failure, failure of 
             telecommunication lines, independent acts of its agents or subcontractors, any strike,   
             lock out or other form of industrial action).

      c.     GCL does not exclude or restrict its liability in respect of death or personal injury      
              resulting from its negligence.

9.   General

      a.     The Client, their guests and sub contractors are not permitted to provide their
              own catering or supply their own beverages. GCL does have a corkage policy written 
              details will be supplied upon request. GCL’s caterers will supply all selected food      
              requirements. For Functions where “specialist” catering is required GCL will
              contract directly with our own preferred “specialist” caterers.

      b.     Menus (including numbers) are to be finalised 1 month prior to the Function, this also 
              includes the notification by the Client to GCL of anyone with special dietary      
              requirements.

      c.      No alcohol is to be brought on to Guthrie Castle Estate without the prior agreement of
              GCL for which a “corkage charge” will be applied. Any alcohol discovered to have been 
              bought on to Guthrie Castle Estate without permission will be confiscated and returned 
              at the end of the Function. Charges will be added to the Client’s final account where 
              evidence of the consumption of alcohol not provided by GCL has taken place.

      d.     The throwing of confetti is only permitted in the walled garden and outside the main      
              entrances to the castle and the pavilion.

      e.     Dogs are welcome, but may only be kept in Hay, Gate and Chauffeur’s cottages.

      f.      The Client shall pay for any loss or damage to any part of the premises, or to any      
              fixtures, fittings and equipment which are caused by the Client, their guests or sub      
              contractors.

      g.     GCL shall not be held responsible for any damage to any article brought on to the      
              premises by the Client, their guests or sub contractors. Any cases of loss or damage 
              are to be reported to the Management of GCL and recorded at the time the loss is 
              noticed or the damaged incurred. 

      h.     GCL reserves the right to object to the employment of any outside contractor by the      
              Client deemed as unsuitable and will without obligation be pleased to give advice 
              and recommendations in this connection.

      i.      Check in time to the Castle is midday on the day of the Function. The morning after      
              the Function, guests must vacate their bedrooms by 9.30am and the premises by      
              10.30am.

      j.      Room allocations must be received at least 1month prior to the Function and all
              room payments must be received no later than 2 months prior to the Function as per
              3c above.

      k.     Evening receptions must finish no later than midnight, unless an extension to the      
              licence has been applied and paid for. All non-residents must depart immediately
              upon completion of the Function.

      l.      Table plans (where required) are to be provided to GCL no later than 14 days before      
              the Function.

      m.    Due to demand we regret that we can only accept bookings for Saturdays in July and 
              August where there will be a minimum of 80 dining guests. Should numbers      
              subsequently drop below this figure the Clients will still be charged the cost of their      
              selected menu for the full 80 guests.

      n.     Once the Function facility package has been selected, this cannot be altered to a      
              reduced priced package. 

      o.     All charges are subject to review.

      p.     We recommend that all clients take out insurance for their Function.